Econet Risk Assessment [Friends of Clayfield Copse]
Date: Saturday, 17th September 2022  (19:15 - 21:30)
Activity: Bat and Moth Evening

Site: Clayfield Copse, Caversham
Site Manager: Reading Borough Council    Site Contact: Parks Dept., Reading Borough Council (0118) 937 3042
Meeting Point: Car Park, Caversham Park Road    Nearest Postcode: RG4 6AA    Map Ref: SU725767 (remain.hurt.chief)

Royal Berkshire Hospital (3.8m)
London Road, Reading, RG1 5AN Telephone: (0118) 322 5111

Assessment Summary: Coronavirus (Events); Public open space; Event - General;

Coronavirus (Events)
Last updated: 17/03/2022 10:27:14
Typical uncontrolled outcomes
Contracting or transmitting coronavirus infection
Typical groups at risk
Volunteers; general public
  Insurance considerations
We are advised by our insurers that from April 2021 our public liability insurance will not provide cover if volunteers or service users claim we are responsible for them catching Coronavirus, or any other infectious disease.
  • Contact with infected person
  • Contact with contaminated surface or material
Public open space
Last updated:
Typical uncontrolled outcomes
Stress, distress, minor cuts and bruises, sickness
Typical groups at risk
Volunteers, general public
  • Contact with public
  • Abuse or aggression from public
  • Discarded sharps
  • Uncontrolled dogs
  • Dog faeces
  • If available, place warning signs at approaches to work area.
  • Keep paths clear of tools and debris.
  • Avoid volunteers working in isolation.
  • If confronted be conciliatory, avoid aggravating situation; be prepared to walk away.
  • If sharps found, do not touch or move, highlight location and advise site owner or manager.
  • Warn volunteers of possibility of dogs causing a distraction by entering the work area.
  • Warn volunteers of likely presence of dog faeces.
  • If practical, remove dog faeces from work areas using bags or burying where unlikely to be disturbed. Avoid skin contact.
Event - General
Last updated: 26/06/2022 12:32:50
Typical uncontrolled outcomes
Crush injuries; back strains; minor cuts and bruises; abuse of trust; distressed children and adults; verbal abuse; exhaustion and fainting
Typical groups at risk
Volunteers; general public
  • Contact with moving vehicles in car parking areas
  • Display collapse
  • Slips, trips and falls
  • Children and young people becoming separated from parents
  • Handling displays, generators, tables and other equipment
  • Unsupervised access to children
  • Fire and bomb threats
  • Physical and verbal aggression from participants
  • Distress to live exhibits
  • Heat and physical exhaustion (volunteers)
  • Car parking will be planned and those guiding cars in will wear hi-visibility clothing.
  • Displays, gazebos, etc. should be assembled in accordance with manufacturers instructions.
  • Displays, including guy ropes, must not protrude into walk ways. Highlight guy ropes.
  • Displays should be assembled before public are admitted to site and dismantled after they depart.
  • Information and meeting point should be provided and clearly signed.
  • Locate loading/unloading point to minimise distances for equipment to be carried.
  • Demonstrate safe lifting and handling techniques.
  • If available, use wheelbarrows and other handling aids to move heavier items.
  • Ensure routes for transporting tools and materials are kept clear.
  • Activities involving children to be in full view of others.
  • Brief volunteers working with children on safe working practices
  • Keep walk ways clear of rubbish, cables and other items. Check walk ways frequently throughout event to ensure no build up of rubbish.
  • Prepare evacuation plan and brief all volunteers on its contents.
  • Avoid volunteers working in isolation.
  • If confronted be conciliatory, avoid aggravating situation; be prepared to walk away.
  • Ensure all live exhibits are appropriately housed and are not caused distress by presence of participants, exposure to high temperatures, etc..
  • Ensure volunteers are aware of correct handling procedures for live exhibits.
  • Ensure adequate manning by volunteers allowing for breaks. Organise rota. Provide chairs.
  • Advise volunteers regarding appropriate clothing and availability of refreshments, particularly drink.

   Econet's Health and Safety Policy can be found at

   26 June 2022 12:33 T2209173894